It involves the workspaces in Microsoft 365, and where content is organized within these different sites, subsites and repositories. Information architecture in Microsoft 365 is a true architecture. Generally speaking, content and items were tossed into the same “bucket,” and then users could view what they needed based on tags or manually created folders. Traditionally, legacy systems have minimal information structures that are in place largely for viewing purposes. However, underneath the end user experience should be a strong information architecture model that governs how information can be stored and accessed, and by whom, with associated records management rules. In Microsoft 365, end users should be able to work within all of the workspaces they are familiar with, with a sense of collaboration and ease-of-access. Principle-Based Information Architecture in Microsoft 365 Important documents can exist within a Microsoft Teams file tab, which is actually a SharePoint site. Let’s take a look at how information managers can think about right-sizing the governance for workspaces within Microsoft 365.
#Microsoft sharepoint workspaces free#
Users need to feel empowered and free to work the way they need to within Office 365, so establishing a user-centric governance framework early on can help keep information protected and manageable. A records manager cannot manage what they cannot see and therefore, involvement is critical to success. For example, the IT department may want to retire or delete a Team, but this Team contains information that is still valuable to the organisation despite not being actively used.įor this reason, it’s very important for the records manager to be involved in discussions and decisions about how workspaces in Microsoft 365 are created, are managed, and are eventually retired. There can be a conflict between the desire to remove inactive workspaces and the requirement to retain the content. Why Third-Party Tools Are Ideal for Microsoft 365 Records Management.
#Microsoft sharepoint workspaces how to#
How to Create Strong Business Classification Schemes for Microsoft 365.
What to Know Before Migrating Records Management to Microsoft 365.This is the second excerpt taken from our “Microsoft 365 Records Management Roadmap” ebook.
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